Authored by Sara Mostafa
California’s pay data reporting requirements mandate private employers with 100 or more employees, including those hired through labor contractors, with at least one employee or worker based in California, to annually report pay, hours worked and demographic data to the California Civil Rights Department (CRD).
The CRD recently released updated guidance for the 2024 pay reporting cycle, adding “Middle Eastern or North African” as a new race/ethnicity category; changing the “Two or More Races” category to “Multiracial and/or Multiethnic”; and changing the “Native Hawaiian or Other Pacific Islander” category to “Native Hawaiian or Pacific Islander”. Most other aspects of the prior year’s reporting process remain in place.
The deadline for the 2024 reporting year is set for May 14, 2025. The report must include, without limitation:
- Employee demographic information consisting of race, ethnicity, and sex.
- Pay data categorized by job category and pay band, and
- Hours worked for each employee within the reporting year.
A separate report must be submitted on persons hired through labor contractors.
The CRD’s pay data reporting portal is open for submitting 2024 reporting data. The CRD has published both a handbook for employers with instructions for submitting and certifying annual reports, along with a Frequently Asked Questions page.
Meet the Author:
Sara Mostafa is a partner at Lobb & Plewe, specializing in corporate transactions, M&A, contract negotiation, and private equity and debt financing. She advises private companies and individuals on deals up to $50 million and has extensive experience in commercial real estate transactions.
